May 2021 Agenda
Public Forum
Agenda
1. To Elect a Chairman.
2. Chairman’s declaration of acceptance.
3. To Elect a Vice Chairman.
4. Apologies for absence and reasons given.
5. To receive any declarations of interest in accordance with Localism Act 2011 and to consider any requests for dispensations in respect of DPI’s.
6. Notes of the general meeting held on 16th March 2021 to be approved as the new minutes.
7. To review and resolve accordingly on the following:
a. Council representation on external
i. Wryde Croft Windfarm Grant
ii. Sutton St Edmund Charities
1. Education (2 seats)
2. Poor’s (2 seats)
b.Subscriptions to external bodies
c. Insurance cover
d. To determine the time and place of the next years meetings
e. Asset Register
f. Asset Risk Management
g. Code of Conduct
h. Complaints Procedure
i. Data Protection Policy
j. Data Breach Policy
k. Environmental Policy
l. Equality & Diversity Policy
m. Expenses Policy
n. Financial Regulations
o. Handling Freedom of Information Request Policy
p. Record Retention Policy
q. Risk Management Policy
r. Risk Register
s. Safeguarding Policy
t. Social Media Policy
u. Standing Orders
8. To receive updates from the local Police or report any incidents.
9. To receive an update from the CSW team.
10. To receive the latest Financial Report.
11. Audit 2020/21 - to review and complete the Annual Governance and Accountability Return (AGAR 2).
12. To receive an update from Cllr Wardill on Throckenholt.
13. To receive an update on the Village Hall.
14. Playing Field.
a. To receive an update on Playing Field matters.
b. To discuss and resolve accordingly on hedge maintenance.
c. To discuss and resolve accordingly on phase one and phase two.
15. To consider an update from Highways Dept.
16. To consider and resolve accordingly on the Village Party proposed date of 3rd July 2021 – How the Council will be involved.
17. To consider the latest planning applications should any be needed to be discussed at the meeting.
18. To consider any correspondence not included within the agenda.
19. To confirm the date of the next Parish Council meeting – Tuesday 21st July 2021, 7pm.
20. Councillors reports & items for inclusion at the next meeting. Councillors are requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.
21. To resolve whether to move into closed session and exclude public, Police and press (who will be required to leave the meeting at this stage, in accordance with the Local Government Act 1972), due to the confidential nature of business to be discussed. Should this resolution be passed, members of the public, Police and press will be required to leave the meeting at this stage.