2023 Parish Council Minutes of Meetings

Minutes of the Sutton St Edmund Parish Council held on 3rd October 2023 at Sutton St Edmund Village Hall.

Present: Cllrs C Hatch (Chairman), C. Hunns, C. Allen, I. Colley, District Cllr Eldridge and Miss D Leedham (Parish Clerk).

Public Forum

No items were raised during this part of the meeting.

1. Chairman’s welcome

The Chairman welcomed everyone to the meeting.

2. Apologies for absence and acceptance of any reasons given

Apologies received from County Councillor Pepper.

3. To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations

None.

4. Notes of the last meeting held on 18th July 2023 to be approved as the minutes

The Council resolved to accept the notes as a true copy of the minutes, the Chairman duly signed.

5. To resolve on Co-option to Council

The Council noted the vacancies.

6. To review and resolve accordingly on the following:
   1. Asset Register – to be reviewed at a future meeting.
7. To review and resolve accordingly on the following Financial matters:
   1. Latest Financial report – The Financial report had been previously circulated and the meeting resolved to accept the figures.

The Council discussed SIDs and resolved to purchase if within the original budget, Cllr Allen to get up to date quotes.

8. To receive updates from the local Police or report any incidents

None.

9. To receive updates from the Highways Department

Cllr Eldridge updated the meeting regarding the CSW application for a location along South Eau Bank, Throckenholt, she advised that no suitable locations had been found but an application for data analysis had been submitted. The Council thanked Cllr Eldridge for the new 40mph signs. Cllr Eldridge and the Chairman to liaise regarding installing new 40mph signs for South Eau Bank.

Clerk to contact Highways for update regarding the new 30mph limit in Sutton St Edmund.

10. To consider the latest planning applications

Planning applications had been circulated and any comments made were listed on the SHDC portal.

The Council resolved to go into closed session.

The Council discussed a potential planning application, Clerk to contact for more information.

The Council resolved to end the closed session.

11. To receive updates on the following:
    1. CSW
    2. Traffic calming measures

Both items were discussed under agenda item number 7. To review and resolve accordingly on the following Financial matters.

12. To receive reports on the Playing Field matters

Cllr Allen updated the meeting, noting that there had been a couple of minor acts of vandalism but nothing of note. The Clerk advised that the application to Wryde Croft Windfarm had been summited. Cllr Eldridge suggested an application to UKSPF, the Council agreed. Clerk to draft application.

13. To receive reports on Litter picks

The next litter pick was agreed and will take place on 14th October, 2pm-3pm. Cllr Allen to circulate details on the Councils social media.

14. To consider and resolve accordingly on the following Wryde Croft Windfarm Grant items:
    1. Parish Council distribution – The Council resolved in principle to accepting the delegated responsibility to distribute within the community, once further details are received from CCF the Council will consult with LALC. Cllr Hunns to liaise with CCF.
    2. Hardstanding area between Bus Shelter and Post box – The Council resolved to apply for a grant to replace the hard standing; in and around the bus shelter and post box along Broadgate. Cllr Hatch liaise with contractor for an initial quote.
15.  To consider and resolve accordingly on upgrading street lights to provide a safer environment for pedestrians

The Council discussed and resolved for the Clerk to contact LCC/SHDC regarding the current street lighting and potential to upgrade.

16. To discuss and resolve accordingly on lighting for the defibrillator (the telephone box lighting)

The Council resolved to spend £100 for replacement and/or fixing the lighting for the defibrillator.

17. To receive reports from representatives on outside bodies

Cllr Allen gave an update to the meeting regarding the village hall, noting that the kitchen and toilets were in the process of being painted. Cllr Eldridge to liaise with the Hall Committee regarding a Village Hall sign.

18. To consider any correspondence not included within the agenda

The Council discussed and resolve to support the Museum with their request to LCC Highways for a Brown Sign, Clerk to draft letter.

The Council discussed and resolved to apply for funding for an additional Defibrillator to be installed in Throckenholt.

The Council discussed concerns raised regarding the hedging around the monument, Cllr Colley to liaise with contractor. The Council discussed moving the Monument, it was decided to move to a future meeting.

19. To consider and resolve accordingly on future meetings

The Council agreed to review at the next meeting the possibility of rotating the meeting locations between Sutton St Edmund and Throckenholt.

20. Councillors reports and items for inclusion at the next meeting

None.

21. The date of the next meeting was confirmed as Tuesday 21st November 2023, 7pm, Location to be confirmed.
22.  The Council resolved to move into closed session to consider the following two confidential staffing and legal matters in accordance with the Public Bodies (Admission to Meetings) Act 1960. Should this resolution be passed the public and press will be required to leave the meeting at this stage
    1. The Council discussed and resolved accordingly on the vacancies for Clerk/RFO.
    2. The Clerk updated the Council on the Play Equipment.
    3. Clerk to complete additional research regarding the correspondence.

Meeting closed at 9.41pm.