May 2022 Minutes
Minutes of the Annual Parish Council meeting of Sutton St Edmund Parish Council held on 17th May 2022 at Sutton St Edmund Village Hall.
Present: Cllrs G. Masters (Chairman), C. Hunns, C. Allen, M O’Kane, C Hatch, County Cllr Pepper and Miss D Leedham (Parish Clerk).
Chairman’s welcome to the Annual Parish Council Meeting.
The Chairman welcomed everyone to the meeting.
Public Forum
No items were raised during this part of the meeting.
1. To Elect a Chairman.
Cllr Masters was proposed by Cllr O’Kane and seconded by Cllr Hatch. All agreed. Cllr Masters signed the Acceptance of Office as Chairman.
2. To Elect a Vice Chairman.
Cllr Hatch was proposed by Cllr Hunns and seconded by Cllr O’Kane. All agreed. Cllr Hatch signed the Acceptance of Office as Vice-Chairman.
3. Apologies for absence and reasons given.
None.
4. To receive any declarations of interest in accordance with Localism Act 2011 and to consider any requests for dispensations in respect of DPI’s.
None.
5. Notes of the general meeting held on 15th March 2022 to be approved as the new minutes.
Council resolved to accept the notes as a true copy of the minutes, the Chairman duly signed.
6. To review and resolve accordingly on the following:
a. Council representation on external bodies - Wryde Croft Windfarm Grant and Village Hall.
The Council resolved for the representative on the Wryde Croft Wind Grant to remain Cllr Hunns.
The Council resolved for the representative on the Village Hall to remain Cllr O’Kane.
The Council resolved for the representatives on the Charities to remain as Cllr Hunns and Cllr O’Kane.
b. Subscriptions to external bodies.
The Council resolved to continue membership to LALC.
c. Insurance cover
The Council resolved to accept the 3 year insurance quote.
d. To determine the time and place of the next years meetings.
The Council resolved the future meetings dates as follows:
19th July 2022
20th September 2022
15th November 2022
17th January 2023
21st March 2023 (APM)
16th May 2023 (APCM)
All meetings to be held at Sutton St Edmund Village Hall, unless otherwise stated on the agenda.
e. Asset Register.
The Council reviewed the asset register and requested amendments for review at the next Parish Council meeting.
f. Asset Risk Management.
The Council requested amendments for review at the next Parish Council meeting.
g. Policies, Procedures and documents.
The Council resolved to accept all Council Policies, Procedures and Documents.
7. To receive updates from the local Police or report any incidents.
The Clerk advised no report had been received from the Police. It was noted that a vehicle had recently been on fire on Broadgate.
8. CSW
a. To receive an update from the CSW team.
The Chairman updated the meeting, noting there had been no recent activity and after discussions, the Council requested a copy of LCC Speed Policy to review.
b. To receive an update on the traffic calming measures.
The Council discussed quotes for the Welcome gates, the application to Wryde Croft Wind Farm Grant with a contribution from the Parish Council of £1000 was proposed by Cllr Hatch, seconded by Cllr Allen, all agreed.
9. Financial matters.
a. The Financial report had been circulated and it was resolved to accept the figures.
b. The Council resolved to pay £250.00 to the Sutton St Edmund Events Society for the Jubilee Celebration event.
b. Audit 2021/22 - to review and complete the Annual Governance and Accountability Return (AGAR 2).
It was agreed by all to accept the Annual Governance Statement, the Chairman duly signed.
It was agreed by all to accept the Certificate of Exemption, the Chairman duly signed.
It was agreed by all to accept the Accounting Statements, the Chairman duly signed.
10. Village Hall.
a. Cllr O’Kane advised the meeting of upcoming Village Hall events, noting that a toddler group was in the process of being set-up.
11.Playing Field.
a. The Council discussed the Playing Field, arrangements were made for cleaning of the equipment prior to the Jubilee Celebration Event. After discussion, it was decided to review equipment again in September.
12. Highways
a. The Council discussed a number of Highways concerns, Cllr Hatch to report the ‘slow’ sign on Broadgate via fix my street. Cllr Pepper noted the excellent resurfacing job on South Eau Bank.
13. Planning
a. Planning applications had been circulated and any comments made were listed on the SHDC portal.
14. Queen’s Platinum Jubilee celebrations.
a. Cllr Allen updated the meeting, noting the upcoming Bangers and Mash evening to raise funds. The Bouncy Castle has been confirmed and the Village Hall booked in case the weather is a concern.
15. Litter Pick
a. The Council thanked all those involved in the recent litter pick. The next litter pick is scheduled for July and quarterly thereafter.
16. To consider any correspondence not included within the agenda.
None.
17. To confirm the date of the next Parish Council meeting – Tuesday 19th July 2022, 7pm.
Date of the next meeting, Tuesday 19th July 2022, 7pm at Sutton St Edmund Village Hall.
18. Councillors reports & items for inclusion at the next meeting. Councillors are requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.
a. The Council requested Council Vacancies updates at future meetings.
b. Cllr Masters suggested a memorial sign to replace the current village sign as a future project, Clerk to add to July agenda.
19. To resolve whether to move into closed session and exclude public, Police and press (who will be required to leave the meeting at this stage, in accordance with the Local Government Act 1972), due to the confidential nature of business to be discussed. Should this resolution be passed, members of the public, Police and press will be required to leave the meeting at this stage.
The Council discussed and agreed to a salary uplift of 1.25% as per the government guidance.
Meeting closed at 8.50pm.