August 2022 Minutes
Minutes of the general meeting of Sutton St Edmund Parish Council held on 8th August 2022 at Sutton St Edmund Village Hall.
Present: Cllrs G. Masters (Chairman), C. Hunns, C. Allen, M. O’Kane, C. Hatch, District Councillor Seymour, 10 member of the public and Miss D Leedham (Parish Clerk).
Chairman’s welcome
The Chairman welcomed everyone to the meeting.
Public Forum
Residents’ raised concerns with Anglian Water regarding the water pressure. Following discussions which included Cllr Hatch explaining the Ofwat complaints procedure, the Council requested the Clerk update the Councils website to include all relevant information and compile concerns to be sent to Anglian Water.
It was noted that land along Broadgate had been cleared but was not expected to become development land.
Agenda
1. Apologies for absence and reasons given.
a. Apologies from Cllr Pepper, reasons given and accepted.
2. To receive any declarations of interest in accordance with Localism Act 2011 and to consider any requests for dispensations in respect of DPI’s.
a. None.
3. Notes of the general meeting held on 17th May 2022 to be approved as the new minutes.
a. Council resolved to accept the notes as a true copy of the minutes, the Chairman duly signed.
4. Police matters.
a. Cllr O’Kane noted that the local PCSO had recently attended an event at a neighbouring Parish and having spoken with her she would be happy to attend future community events in the Parish. Details of future community events to be passed to the PCSO.
5. CSW.
a. The Chairman updated the meeting, noting that out of 2837 vehicles, 241 were speeding which is an average of 8.5%. The Chairman also confirmed the application for the welcome gates had been submitted to CCF.
6. Financial matters.
a. The Financial report had been circulated and it was resolved to accept the figures.
b. The Council requested income lines to be added to document and the document be recirculated for review at the next meeting.
7. Village Hall.
a. Cllr O’Kane advised the meeting of the upcoming events and noted the success of the recent Race Night. Cllr O’Kane also advised that a weekly toddler group would be starting up in September.
8. Playing Field.
a. The Council reviewed the quotes for new play equipment and resolved to accept quote 1, for a two-bay swing and table tennis table. The Council also discussed the removal of the trim trail, and decided to review this once the new equipment was in place.
b. Cllr Hunns raised concerns with the hedge height, the Clerk advised she had been in contact with the contractor and he will be completing the works after September.
9. To consider an update from Highways Dept.
a. Cllr Hatch updated the meeting, noting that the pavement was still not in good repair and works had been pushed back. He encouraged all to report any concerns on to LCC Highways via Fix My Street.
10. To consider the latest planning applications should any be needed to be discussed at the meeting.
a. Planning applications had been circulated and any comments made were listed on the SHDC portal.
11. To consider painting works to the Bus Stop on Broadgate.
a. The Council discussed maintenance of the Bus Stop on Broadgate and resolved to spend £100 on paint maintenance. In addition, quotes for removal of the tree are to be sought.
12. To discuss concerns with water pressure within the Parish and surrounding areas.
a. Please see minutes from the Public Forum above.
13. To consider any correspondence not included within the agenda.
a. Cllr Hunns enquired regarding the responses to a previously discussed letter, after discussion it was decided that Cllr Hunns would draft a response.
14. To confirm the date of the next Parish Council meeting.
a. Date of the next meeting, Tuesday 20th September 2022, 7pm at Sutton St Edmund Village Hall.
15. Councillors reports & items for inclusion at the next meeting. Councillors are requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.
a. The Council discussed replacement of the Village sign as a future project.
16. To resolve whether to move into closed session and exclude public, Police and press (who will be required to leave the meeting at this stage, in accordance with the Local Government Act 1972), due to the confidential nature of business to be discussed. Should this resolution be passed, members of the public, Police and press will be required to leave the meeting at this stage.
a. The Council discussed the Clerk/RFO vacancy and resolved for the Clerk to advertise the position on Facebook and via LALC.
Meeting closed at 8.31pm.