May 2023 Agenda
Dear Councillor
You are hereby summoned to attend the Annual Parish Council meeting of Sutton St Edmund Parish Council, which will be held on Tuesday 16th May 2023, 7pm or following the Public Forum at Sutton St Edmund Village Hall. The business to be dealt with at the meeting is listed in the agenda. If you are unable to attend, please notify me of your apology.
There will be a 15-minute public forum prior to the meeting when members of the public may ask questions or make short statements to the Council, and your attendance is also requested during this period.
Signature: D Leedham Clerk/RFO to the Council
Date 8th May 2023
Public Forum
AGENDA
To elect a Chairman
Chairman’s declaration of acceptance to be signed
To elect a Vice Chairman
Vice Chairman’s declaration of acceptance to be signed
Apologies for absence and acceptance of any reasons given
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations
Notes of the last meeting held on 11th April 2023 to be approved as the minutes
To resolve on Co-option to Council
To review and resolve accordingly on the following:
Councils representation on external bodies:
Wrydecroft Windfarm Grant (1rep)
Village Hall Committee (1rep)
Sutton St Edmund Charities
Poors Land Charity (3 reps)
Education (2 reps)
Subscriptions to external bodies
LALC
LALC ATS
Insurance cover
Dates/times of next years meetings:
18th July 2023, 7pm
19th September 2023, 7pm
21st November 2023, 7pm
16th January 2024, 7pm
19th March 2024, 7pm
21st May 2024, 7pm
Asset Register
Policies, Procedures and Documents:
Asset risk Management
Code of Conduct
Complaints Procedure
Data Breach Policy
Data Protection Policy
Environmental Policy
Financial Regulations
Grievance Policy
Handling Freedom of Information Requests
Lone Worker Policy
Records Retention Policy
Risk Management Policy
Safeguarding Policy
Social Media Policy
Standing Orders
Terms of Reference – Staffing Committee
To review and resolve accordingly on the following Financial matters:
Latest Financial report
Budget v Actual (4th quarter)
Audit 2022/23
UA Postal Form
Bank Signatories
To receive updates from the local Police or report any incidents
To receive updates from the Highways Department
To consider the latest planning application
To receive updates on the following:
CSW
Traffic calming measures
To receive reports on the Playing Field matters
To receive reports on Litter picks
To receive reports on the Bus Shelter
To receive reports from representatives on outside bodies
To review and resolve accordingly on the funding for a Portrait of the King
To consider any correspondence not included within the agenda
Councillors reports and reports for inclusion at the next meeting – Councillors are requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and raise items for future agendas.
To confirm the date of the next Parish Council meeting as
Tuesday 18th July 2023, 7pm at Sutton St Edmund Village Hall
To resolve on whether the Council will move into closed session to consider the following two confidential staffing and legal matters in accordance with the Public Bodies (Admission to Meetings) Act 1960. Should this resolution be passed the public and press will be required to leave the meeting at this stage
Vacancy for position of Clerk/RFO
To update and resolve accordingly on the Play Equipment