2024 Parish Council Minutes of Meetings

March 2024 Minutes

Minutes of the Sutton St Edmund Parish Council held on 19th March 2024 at Sutton St Edmund Village Hall.

 

Present: Cllrs C Hatch (Chairman), C. Hunns, C. Allen and Miss D Leedham (Parish Clerk). 

 

The Chairman welcomed everyone to the meeting.

 

Public Forum

None.

 

  1. Apologies for absence and acceptance of reasons given

Apologies received from County Councillor Pepper and District Councillor Eldridge.

  1. To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations

None.

  1. To consider minutes from 16th January 2024 and resolve to approve as minutes

The Council resolved to accept the notes as a true copy of the minutes, the Chairman duly signed.

Finance

  1. To review and resolve accordingly on the: 

    1. latest Financial report

The Financial report had been circulated and it was resolved to accept the figures as below:

Clerk to query strimming around the telephone booth and remove for future cuts.

The Chairman to report concerns regarding a lamp post on Broadgate.

  1. 3rd quarter Budget reports

Deferred to next meeting

Planning

  1. To review the latest planning applications and resolve accordingly:

The following Planning applications had been circulated and any comments made were listed on the SHDC portal:

  1. H19-0172-24 - Rear Extension & Alterations

  2. H19-0152-24 – Siting of 3 LPG Tanks 

  3. H19-0156-24 - Siting of 3 LPG Tanks 

Approved Applications:

  1. H19-0983-23 – Replacement Outbuilding (comments to be added)

  2. H19-0207-23 - Conversion of domestic garage into self-contained annexe (comments added)

  1. To discuss and resolve accordingly on the proposed The Great Grid update ‘Grimsby to Walpole’ 

The Clerk advised that the consultation document had been submitted as per Council’s request. 

The Chairman proposed adopting the same views as Lincolnshire County Council and South Holland District Council given the present information, the proposal was seconded by Cllr Hunns, and all agreed.

CSW

  1. To consider and resolve accordingly on:

    1. updates from CSW 

Cllr Allen updated the meeting, noting the 2024 CSW was up and running. The Chairman requested 2023/24 figures for the upcoming Annual Parish meeting, Cllr Allen to provide. 

The Council discussed the flashing speed signs and requested the Clerk chase LCC. Clerk to chase the removal of the old 40mph flashing signs.

The Chairman proposed the purchase of 30mph repeater signs for Broadgate and Cross Road to the value of £100, the proposal was seconded by Cllr Allen, all agreed. Clerk to purchase.

External Reports

  1. To receive and resolve accordingly on reports from representatives on external bodies:

    1. Village Hall

Cllr Allen updated the meeting noting, plans for the future include lights and works on the car park. Cllr Allen advised members from the committee that they are available to attend a meeting prior to May’s meeting, Clerk to arrange documents.

The Chairman proposed moving the Councils meeting dates, the proposal was seconded by Cllr Allen and agreed by all. Clerk to review available days and circulate to all.

Technology

  1. To review and resolve accordingly on the Councils use of:

    1. Email addresses

The Chairman proposed a £500 budget for the purchase of Council specific email addresses either 1. sse.gov.uk or 2. ssepc.gov.uk, Cllr Hunns seconded the motion, all agreed. Clerk to action. 

  1.  To discuss and resolve accordingly on the Councils use of Instagram

The Clerk enquired regarding the use of Instagram to link with FB activities and increase the Council’s reach. The Chairman proposed, Cllr Hunns seconded, all agreed. Clerk to action.

Defibrillator

  1. To consider an update regarding the Defibrillator Grant

The Chairman proposed an order be placed for the defibrillator and box for installation in the area of Throckenholt/Southern part of the Parish. The order would be partially funded by a grant. Cllr Allen seconded the proposal, all agreed.

Village Sign

  1. To discuss and resolve accordingly on the Village Sign

The Chairman proposed that the Village sign be restored or replicated in its current format, Cllr Hunns seconded the proposal and all agreed. 

Cllr Allen to enquire re post and fitting and the Chairman to enquire regarding local artists.

Correspondence

  1. To consider any correspondence not included within the agenda

The Clerk noted an email had been received from the Police regarding local concerns, after discussion it was agreed that speeding and hare coursing were the main two concerns.

Future meetings

  1. To discuss the potential to move the meeting day

Discussed under item 8.

  1. To advise of items for inclusion at the next meeting

Clerk to speak with grant funder regarding funding for Playground.

Dogs on the playing field was raised, Cllr Allen to install no dogs allowed signs and Clerk to add ‘Dog free zone’ post on Facebook periodically.

  1. To confirm the date of the next Parish Council meeting (Annual Parish Council meeting) as:

Wednesday 8th May 2024, 7pm at Sutton St Edmund Village Hall

The Council noted the Annual Parish meeting would take place on Wednesday 24th April, 7pm at Sutton St Edmund Village Hall. Items for inclusion on the agenda:

  • Request statement from Sir John Hayes

  • Update fromCounty Councillor Pepper

  • Update from District Councillor Eldridge

  • Update Village Hall Committee

  • Update from Pariotical Church Council 

  • Solar entities

  • Update from Parish Council to include:

    • what we are/what we do

    • report for the last year

    • looking forward

    • vacancies

    • CSW

 

Meeting closed at 9.26pm.