2024 Parish Council Minutes of Meetings

November 2024 Minutes

Minutes of the Sutton St Edmund Parish Council Meeting Held on 15th August 2024 at Sutton St Edmund Village Hall.
Present:
Cllrs C. Hatch (Chairman), C. Hunns, C. Allen, Miss D. Leedham (Parish Clerk)
The Chairman opened the meeting and welcomed all attendees.
Public Forum
No members of the public were present.
A minute's silence was observed in memory of the late Cllr Nelson.
  1. Apologies for absence and acceptance of reasons given
Apologies were received from District Councillor Eldridge.
  1. To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations
Cllr Allen declared an interest regarding the Party in the Park event.
  1. To consider minutes from 8th May 2024 and resolve to approve as minutes
The minutes from the meeting on 8th May 2024 were reviewed and the Council resolved to accept them as a true record, and the Chairman duly signed the minutes.
Finance
  1. To review and resolve accordingly on the: 
    1. latest Financial report
      The financial report was circulated prior to the meeting. The Council resolved to approve the financial figures as presented.
  1. 1st quarter Budget reports
    Deferred to the next meeting. 
Planning
  1. To review the latest planning applications and resolve accordingly:
The following Planning applications had been circulated and any comments made were listed on the SHDC portal:
  1. H19-0329-24 – Temporary ground-mounted solar photovoltaic (PV) farm with battery storage.
  2. H19-0152-24 – Siting of 3 LPG tanks. No objections raised.
  3. H19-0156-24 – Siting of 3 LPG tanks. No objections raised.
The Council asked the Clerk to contact SHDC and request that the developer address issues with overgrown vegetation and litter on-site.
Approved Applications:
  1. H19-0172-24 – Rear extension & alterations.
  2. H19-0243-24 – Erection of brick porch.
  3. H19-0277-24 – Siting of caravan for ancillary residential use.
6. To discuss and resolve accordingly on Infrastructure Projects including Solar Farms and Pylon upgrades.
Correspondence to the Council regarding Meridian Solar and Pace Solar were noted and will be kept on record.
The Council discussed pylons and agreed to request open communication channels with the Secretary of State. A request for clarification regarding the scope of higher-level planning processes to be pursued.
Current Projects
7. To receive updates and resolve accordingly on:
  1. Speed Signs
    The Clerk will follow up with Highways regarding installation of the solar-powered speed signs.
  2. Playground
The Clerk to email LALC for recommendations on equipment. 
  1. Gym Equipment
    Clerk to forward dimensions to Cllr Allen for review.
  2. Gov.uk Email Addresses
    The Council discussed setting up gov.uk email addresses for parish council use, and agreed for the Clerk to arrange quotes.
  3. Sutton St Edmund Village Sign and other update projects
The Council discussed updates to Sutton St Edmund village sign, the installation of solar lighting on noticeboards, and the potential for a gravel refresh. The Clerk to send grant details for consideration.
  1. Airtable
The Council agreed to trial Airtable.
  1. Bins
    All bins are currently being emptied as scheduled. Clerk to request an additional bin at the entrance to the public footpath at Guanockgate.
  2. Community Newsletter
Deferred to a future meeting. 
External Reports
8. To receive and resolve accordingly on reports from representatives on external bodies:
The need for improved communication between the Village Hall and Parish Council was discussed. Cllr Allen to provide a list of potential meeting dates for the annual meeting between the Village Hall Committee and the Parish Council. 
9. To receive and resolve accordingly on the representation on Sutton St Edmund Charities
  • Poors Land Charity: Cllr Hatch to represent.
  • Education Charity: Cllr Hatch to represent.
10. To discuss and resolve accordingly on Party in the Park 2024
Cllr Allen updated the meeting noting, Party in the Park will take place on 31st August 2024. The Council discussed concerns over dogs on the field, which the Council agreed from 10:00 AM to 10:00 PM on the day of the Party in the Park. A contribution of £300.00 was approved for the event, with Cllr Allen to send bank details to facilitate the payment.
Correspondence
11. To consider any correspondence not included within the agenda
The Council resolved to accept local funding proposals from Wryde Croft Wind Farm small grants, with a motion proposed by Cllr Hatch and seconded by Cllr Allen.
Future Meetings
12. To advise of items for inclusion at the next meeting
  • Highways road works notices.
13. To confirm the date of the next Parish Council meeting as
Wednesday 11th September 2024, at 7:00 PM at Sutton St Edmund Village Hall.
The meeting was closed at 21:06.