Annual Parish Council meeting - May 2024 Agenda
Dear Councillor
You are hereby summoned to attend the Annual Parish Council meeting of Sutton St Edmund Parish Council, which will be held on Wednesday 8th May 2024, 7pm or following the Public Forum at Sutton St Edmund Village Hall. The business to be dealt with at the meeting is listed in the agenda. If you are unable to attend, please notify me of your apology.
There will be a 15-minute public forum prior to the meeting when members of the public may ask questions or make short statements to the Council, and your attendance is also requested during this period.
Signature: D Leedham Clerk/RFO to the Council
Date 1st May 2024
01945 700417
Public Forum
AGENDA
To elect a Chair
Chair’s declaration of acceptance to be signed
To elect a Vice-chair
Vice-chair’s declaration of acceptance to be signed
Apologies for absence and acceptance of reasons given
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations
To consider minutes from 16th January 2024 and resolve to approve as minutes
Co-option
To review and resolve on co-option to the Council
Annual review
To review and resolve on the following:
Councils representation on external bodies:
Wrydecroft Windfarm Grant (1rep)
Village Hall Committee (1rep)
Sutton St Edmund Charities
Poors Land Charity (3 reps)
Education (2 reps)
Subscriptions to external bodies
LALC
LALC ATS
Insurance cover
Dates/times of next years meetings
Asset Register
Policies, Procedures and Documents:
Asset risk Management
Code of Conduct
Complaints Procedure
Data Breach Policy
Data Protection Policy
Environmental Policy
Financial Regulations
Grievance Policy
Handling Freedom of Information Requests
Lone Worker Policy
Records Retention Policy
Risk Management Policy
Safeguarding Policy
Social Media Policy
Standing Orders
Finance
To review and resolve accordingly on the:
latest Financial report
3rd and 4th quarter Budget reports
Audit
To review and resolve accordingly on the 2023/24 Audit
Planning
To review the latest planning applications and resolve accordingly:
Planning Consultations:
H190329-24 - Temporary ground mounted solar photovoltaic (PV) farm with battery substation and associated works
H19-0277-24 - Siting of Caravan for ancillary residential use
H19-0152-24 – Siting of 3 LPG Tanks
H19-0156-24 - Siting of 3 LPG Tanks
Approved Applications:
H19-0172-24 - Rear Extension & Alterations
CSW
To consider and resolve accordingly on:
updates from CSW
External Reports
To receive and resolve accordingly on reports from representatives on external bodies:
Village Hall
Village Sign
To discuss and resolve accordingly on the Village Sign
Correspondence
To consider any correspondence not included within the agenda
Future meetings
To advise of items for inclusion at the next meeting
To confirm the date of the next Parish Council meeting as:
Wednesday 10th July 2024, 7pm at Sutton St Edmund Village Hall